These of instructions and terms of registration, participation and cancellation are for international participants of Satahanka 2025.
Registration
To begin the registration process, your group leader should send an email to international.satahanka@scout.fi. We will then give further instructions.
Registration is binding. Participants under the age of 18 must arrive in the camp as part of the group of their country’s Guide and Scout organization. The event organizer has the right to limit the maximum number of participants in the event, if necessary.
Participation fee and refunds
A paid participation fee is a requirement for entering the camp area and participating in the camp. The participation fee for international guides and scouts is 320€. Travel costs to the country of destination are not included in the price of the camp. Travel from designated entry point within Finland to camp area is included in the price of the camp.
Participation in the event can be cancelled, but the participation fee is non-refundable. In the event of illness or accident, the participation fee is non-refundable, but it may be possible to claim compensation from your own insurance company.
If the event has to be cancelled, the participation fee will be refunded, less the amount of the fee calculated on the basis of the costs incurred. The refund of the participation fee may be subject to the creditors’ own refund conditions. Please check your own creditor’s terms and conditions.
Participant Information
You will be asked to provide the following basic information: Name, date of birth, gender, your home address, mobile phone number (with country code) and email address. In addition, you need to provide the name of your Guide/Scout Troop in your home country, the name of your National Guide/Scout organisation and the name of the group leader you are travelling to Satahanka with.
Photography Permission
You can grant or deny photography permission during registration. Participants without photography permission will receive a special badge to attach to their scarf, which must remain visible throughout the event. This helps photographers avoid taking pictures of them.
Camp Life
This section asks about your language skills, swimming skills, and boating experience. It is important to provide accurate information to ensure your safety and a successful camp experience.
Camp food
The Guides and Scouts of Finland have adopted a policy of serving only vegeterian food at their events. Providing vegetarian meals is the most effective climate-friendly action we can take at large events. All meals at the camp will be lactose-free vegetarian food (lacto-ovo vegetarian, including dairy and eggs). There is no need to specify this as a dietary preference.
Please indicate any other food allergies as precisely as possible. You can update your dietary and allergy details by emailing satahanka@partio.fi latest May 10, 2025.
If your diet is complex, requires further explanation, or you prefer to provide a “safe-to-eat” list, you may leave the dietary selection boxes unchecked and describe your needs in the additional dietary information field.
Health and Medical Needs
Include any health-related information that may impact your participation, and that the camp’s medical team should be aware of. This information will only be used by the event’s first aid team and project office if necessary.
You can update your health information by emailing satahanka@partio.fi latest May 10, 2025.
Also, provide details on any accessibility needs to help us make the event as inclusive as possible. This information will be shared with the event’s accessibility team and the project office. If you require an assistant, please indicate this here.
Guardian or Emergency Contact
Provide the contact details of a guardian or close relative.
Acting as a Guardian at the Camp
If you will be acting as a guardian for one or more 0–11-year-old participants, indicate this here. Specify whether you will be a guardian for 50% or 100% of the camp and whether you are available for other volunteer tasks.
Service Team Tasks for Rangers/Rovers and Adults
Select the area you are interested in. Also, provide any relevant driving licenses or qualifications.
Voluntary Contributions
You have the option to make a voluntary donation to the camp scholarship fund, which helps ensure that everyone has the opportunity to attend the camp. Scholarships are awarded based on financial and social need.
You can also make a voluntary payment to offset the environmental impact of your camp participation.
Terms and Conditions
You must agree to the registration, participation, and cancellation terms and commit to following them.
Editing Registration Information
You can your update health and dietary information latest May 10, 2025 by contacting satahanka@partio.fi .
Terms and conditions
Illness
The participation fee is not refunded in the case of an illness or accident. However, you can claim for compensation to cover the participation fee via your own insurance.
The participant is obligated to obtain travel insurance that covers the costs of any direct and indirect treatment and other costs due to an illness or accident and transport back to the home country, if needed.
All cancellations and changes to submitted registrations should be sent to satahanka@partio.fi.
Transfer of camp participation to another participant is possible latest 15.5.2025
The participant transferring the camp participation is responsible for finding a replacement participant and settling the participation fee with the new participant in the manner of his/her choice. The Guides and Scouts of Finland / Satahanka camp organization will not invoice the new participant or compensate the original participant for the fee. Camp participation can only be transferred to an enrollment of the same time slot and fee category.
Both parties of the transfer should sent an email to satahanka@partio.fi latest 15 May 2025.
When transferring the camp participation, if non-attending participant has a child born in 2018 or later, the child’s participation can be cancelled, and the child’s participation fee will be refunded. If the new participant has a child born 2018 or later when receiving a transferred camp participation, the child can also be registered for the camp during the transfer. If you are unable to transfer your participation to someone else, please cancel your participation by contacting the project office at satahanka@partio.fi. The participation fee will not be refunded.
All cancellations in accordance with these terms and changes to submitted registrations should be sent to satahanka@partio.fi.
Summer work, military and civilian service guarantee is valid latest 15.5.2025
The summer job, military and non-military service guarantee mean the right to cancel camp participation if a summer job or service coincides with the camp and you cannot participate in the camp. The summer job, military and non-military service guarantee cover the camper who applied for the guarantee and the participants who are under target group-aged (0–11-year-old) children.
Cancelling the participation requires a free-form certificate from the employer, the Defence Forces or the Non-military Service Centre. In the case of the summer job, military and non-military service guarantee, the participation fee will be refunded to the participant.
The accessibility guarantee is valid latest 15.5.2025
The accessibility guarantee allows a participant to cancel their camp participation, if the participant has a special accessibility need which the Satahanka camp organization is unable to fulfill, despite efforts to do so. To apply the accessibility guarantee, the participant is required to contact the Satahanka organization in writing at satahanka@partio.fi to notify it of their accessibility need at the time of the registration.
The Satahanka organization always has the primary right to seek to meet accessibility needs and the participant has the obligation to contribute by communicating with the Satahanka organization and working together to find a solution.
The Satahanka organization has the right to solely determine, if the accessibility need is necessary and if the camp’s measures to fulfill it are sufficient.
The accessibility guarantee also applies in the situations where the participant needs an assistant in the camp, but getting an assistant to the camp is not possible. The use of the accessibility guarantee always requires a doctor’s certificate or similar, indicating the participants special need. In the case of the accessibility guarantee, the full participation fee will be refunded to the participant.
Personal assistant at the camp
It is possible to participate in Satahanka with a personal assistant. These conditions apply as appropriate to the registration of assistants. The participation of a helper with the assisted person is free of charge. Please contact satahanka@partio.fi for more information.
Removal of a participant or leaving the camp on your own accord
In a situation where a participant causes a danger or serious harm to themselves and/or other campers, the participant can be sent home at their own expense in the middle of the camp and the participation fee will not be refunded.
Satahanka is an alcohol and narcotics free camp. Bringing alcohol or narcotics to the camp, having them in your possession or using them in the camp area or otherwise during the camp is strictly prohibited. The prohibition also concerns arriving at the camp and otherwise appearing in the camp intoxicated. The possession and use of alcohol and narcotics will be dealt with immediately. In these situations, the relevant national guide/scout organization will be notified, and the participant will immediately be sent home at their own expense in the middle of the camp and the participation fee will not be refunded.
The use and possession of narcotics is a criminal offence under the Finnish law and will always be reported to the police as well.
If a participant leaves the camp early by their own or their guardian’s decision, the participation fee will not be refunded.
Arriving in Finland, staying in the country and leaving the country
The participant is obligated to comply with the entry regulations of Finland, which include regulations concerning entry into, staying in and exiting the country. The participant is responsible for all permits, certificates and other documents required for entry into the country, as well as any indirect and direct payments and costs that are associated with the entry regulations valid at the time. This concerns both visa and other official matters.
The camp organization is not responsible for any costs related to entry into the country that may be incurred by a participant or a foreign Guide and Scout Organization. The camp organization is also not obligated to refund any participation fees which have already been paid if entry into the country or participation in the camp is not possible.
Force majeure / Cancelling the camp
The Guides and Scouts of Finland is not responsible for any change or damage that is caused by a force majeure beyond its reasonable control and which the Guides and Scouts of Finland cannot reasonably be expected to have considered at the time of registration and whose consequences could also not have been reasonably prevented by the Guides and Scouts of Finland, such as war, rebellion, a global pandemic, a measure or recommendation by an authority that prevents performance, a strike or similar exceptional circumstances in Finland. These situations also include damage caused by a natural phenomenon, such as a forest fire or a major storm, particularly in the intended area of the event or in its immediate vicinity, that prevent the organization of the event.
In such cases, the Guides and Scouts of Finland has at its own discretion, the right to cancel or end the event early or make changes to the event, including its content, method of organization, time, duration and place.
If the event must be cancelled or ended early or the event is postponed to a time that does not suit a participant, the participation fee will be refunded to the participant, less the share that has already been tied to event organization and that cannot be recovered from the payment recipient or ultimately the insurance company.
If a grant for participation has been granted to cover the costs of participation in part or in full, the share of the participation fee included in the grant will not be refunded to the participant or otherwise reimbursed. Therefore, grant cannot be used later in other events or in the other activities of the Guides and Scouts of Finland or elsewhere. The grant can be postponed to a possible new event date, but if postponing to a new time does not suit the participant, the grant cannot be used for other events or purposes. If the grant has covered only part of the participation fee, the share paid by the participant themselves, i.e. the difference between the grant and the participation fee, will be refunded to the participant under the same terms as to the participants who have paid the full participation fee themselves without a grant.
If you have any questions about the terms of registration, participation and cancellation, please contact satahanka@partio.fi.
